Privacy Notice 

Your Sussex Psychologist will manage the information we collect from you with great concern for privacy and confidentiality and in accordance with current professional and legal standards. Although the security of your personal data has continuously been addressed by reference to the British Psychological Society's (BPS) Code of Conduct and the Health & Care Professionals (HPCP) Standards of Conduct, Performance and Ethics, the way Your Sussex Psychologist handles personal information has been strengthened and made more transparent by the provisions of the General Data Protection Regulation (GDPR) requirements.

The GDPR requires us to identify the legal basis upon which we process your personal data.  We shall proceed with the piece of work you have asked us to do on the basis of (a) our contract with you and (b) our legitimate interest to hold and process your personal data.

Contract - we need to process your personal data to fulfil our contractual obligations to undertake a psychological assessment, consultation, training, VIG intervention or VERP group, which you have agreed for us to do.  We will process all personal data that you share with us for the purpose of this piece of work and will do so lawfully, fairly and in a transparent manner.  This information may be obtained from you, or from relevant others (e.g. referrer, professionals that you work with).  Our processing of your personal data is, therefore, necessary if we are to fulfil our contract with you.

Legitimate Interest - as you will reasonably expect, given the context and nature of our relationship, the intended purpose for processing your personal data is to:

·       conduct a psychological assessment

·       and/or provide an intervention such as VIG, VERP  or mindfulness

·       and/or Provide psychological consultation and/or advice

·       and/or Training and/or supervision

Inevitably, these pieces of work involve the processing of special category data


Depending upon the nature of the contract with you, we have a legitimate interest to collect such personal data for the purpose of forming a professional opinion or diagnosis and/or delivering an intervention, consultation, training or supervision.  In so doing, we will only collect information that is relevant to the purpose of undertaking piece of work and the associated profiling, advising and reporting.    


Relevant information will be shared with other professionals (e.g SALT, school staff, OT, Physiotherapist, Clinical Psychologist, CAMHS professionals, GP) where this is felt necessary in order to promote your/your child’s best interest. This will be discussed and agreed with you before sharing the information. Relevant data may be shared without your consent if there are safeguarding concerns.


Finally, we should emphasise that we take our responsibility for protecting and holding your personal data very seriously and will continue to do so in accordance with our professional codes of conduct and the GDPR regulations.  After the piece of work we will actively keep your data in two forms: (a) a hard file and b) an encrypted electronic file.


A hard copy of the file will be kept for a period of 7 years.  An electronic copy will also be kept for a period of 7 years or until your child turns 25 years old, which ever is the longer.

VIG casework

The edited film clips will be kept for a period of two years.  A hard copy of written notes will be kept for a period of 7 years or until your child turns 25 years old, whichever is the longer.

VIG supervision

Handwritten notes made in supervision and summary reports for accreditation will be held until your accreditation has happened successfully and the registrar has registered you as accredited.

VIG accreditation

Joint summary report made during an accreditation will be held until it is sent off to you and the AVIGUK registrar has registered you as accredited. 

It is in our legitimate interests to store your records for the time specified; a good example is of someone who has mislaid their original assessment report written ten years ago, but who now needs a copy to support their request for reasonable adjustments in the workplace under the terms of the Equality Act, 2010.  We might also want to hold your data to support our decision making if ever that is questioned or there is a follow-up assessment/ intervention in the future.


If you think that there is a problem with the way Your Sussex Psychologist is handling your data you have a right to complain to the Information Commissioner’s Office.

Further Information

When you engage in certain activities on this site, such as downloading information or making contact with us, we may ask you to provide certain information about yourself. The information you provide will be kept confidential and will be used to support your relationship with us; it will not be passed to any third party service provider.

This site includes links to other sites which we consider may be of interest to you. We cannot be liable for their content. Users link to other sites at their own risk and use such sites according to the terms and conditions of use of such sites.


The material on our site is given for general information only, and does not constitute professional advice. You should take specific advice before taking a course of action as we do not accept directly or indirectly any responsibility for loss arising directly or indirectly from reliance on information on this site.

Given that the Internet uses an open system we cannot warrant that the site and downloads reach you virus-free. You must, therefore, take all appropriate precautions for your own safety.